Provost's Office Staff Areas of Responsibility

Academic and Faculty Affairs

Assessment & Accreditation

Institutional Planning and Research

Ombuds

Provost's Office

Student Life

Teaching and Technology

Undergraduate Affairs

Academic and Faculty Affairs

Chris J. Hass, Ph.D.
Associate Provost for Academic and Faculty Affairs
Professor of Applied Physiology and Kinesiology
PO Box 113175 (238A Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-4792
Email: cjhass@aa.ufl.edu

• Coordinates with departments and colleges, the Graduate School, the Office of Undergraduate Affairs, the Office of Institutional Research, the Florida Board of Governors, the Council of Academic Vice President’s Academic Coordinating Group, and other SUS institutions on academic program development, changes, suspensions, and closures
• Oversees, reviews, and submits college responses to Florida Board of Governors program review cycle
• Works with the Office of Student Affairs and the Office of Undergraduate Affairs to develop and implement policies and procedures related to student coursework and faculty teaching responsibilities
• Coordinates with the Office of Human Resource Services on faculty benefits, personnel issues, the faculty pay plan, and hiring waivers; reviews nepotism agreements and manages administrator evaluations (E&G)
• Manages the faculty grievance process (out-of-unit); consults with University Ombuds regarding faculty/student conflicts
• Manages the University’s promotion and tenure process
• Provost’s Office liaison to Faculty Senate (Academic Policy Council, Welfare Council, Constitution Committee)
• Oversees faculty development programs (leadership, awards, etc.)

Ms. Kim Bagley
Administrative Specialist III
PO Box 113175 (235 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-4792
Email:  k.bagley@ufl.edu 

• Academic Administrators Leadership Seminar Series (AALS)
• Academy of Distinguished Teaching Scholars,  (ADTS)
• Academic Leadership Development Program (ALDP)
• Dual Career Academic Hire Funding Agreements
• Waivers Workshop
• Administrators Waivers Workshop
• Faculty Enhancement Opportunity Awards (FEOs)
• Higher Education Resource Awards, liaison for UF (HERS)
• The Institute for Academic Leadership workshop,  liaison for UF (IAL)
• Nepotism Guidelines (.pdf)
• Faculty Grievances (out of unit)
• Administrative Evaluations (Academic Vice President direct reports)
• Promotion and Tenure Workshops & Academic Personnel Board meetings
• Distinguished Professors Program (liaison)
• Search Committee Tutorial
• Web site content/updates (for academic and faculty matters – Faculty Handbook, Chairs/Directors Handbook )
• Sabbaticals
• Tuition Exchange Program (TEP)
• Faculty Awards
  • SEC Faculty Achievement Award
  • Excellence Award for Assistant Professors
  • Teacher/Scholar of the Year Award
  • SEC Visiting Travel Grant Award

Assessment & Accreditation

• Responsible for establishing, maintaining, and refining the university’s institutional effectiveness and assessment processes
• Provide institutional support for all units for the development of goals, outcomes, and their assessment and reporting
• Coordinate with program faculty, colleges, vice presidential, and senior vice presidential units to ensure compliance with university guidelines for academic assessment and institutional effectiveness processes, procedures, and practices
• Review, approve, and manage Academic Assessment Plans and Effectiveness Documentation Plans for all institutional units
• Manage annual goal and student learning outcome data collection for all units, and ensures data reports align with assessment and effectiveness documentation plans
• Maintain communication with the university community regarding accreditation, assessment, and institutional effectiveness matters
• Chair the Academic Assessment Committee

Institutional Planning and Research

Cathy Lebo, Ph.D.
Associate Provost and Director of the Office of Institutional Planning and Research
PO Box 113115 (355 Tigert Hall)
Gainesville, FL  32611-3115
Phone:  352-392-0456
Email:  clebo@aa.ufl.edu 

Overall responsibility for the Office of Institutional Planning and Research which provides coordination and execution of UF external reporting; assurance of data quality for reporting; design of new data report capabilities; and other analyses, projections and simulations in support of UF planning, management and operations.  Additional leadership roles include:

• University of Florida Data Administrator for Board of Governors
• IPEDS Keyholder for federal reporting
• UF Liaison for AAU Data Exchange
• Academic Analytics UF Data Liaison
• UF performance metrics and state/national rankings

Responsible for design, collection, interpretation, analysis and dissemination of data about all aspects of the University of Florida as well as comparative state and national data.   Additional duties include:

• Responding to and analyzing results of University-wide surveys including SERU
• Administration and analysis of ad hoc surveys of UF students
• Human resource data collection, analysis and modeling
• Analysis and modeling to support UF policy decisions
• Actively participating in AAUDE activities and coordinating preparation of data for AAUDE reports

Michael Lucas
Data Management Analyst III
PO Box 113115 (355 Tigert Hall)
Gainesville, FL  32611-3115
Phone: 352-392-0456
Email: mlucas@aa.ufl.edu

Responsible for technical analysis of student information resident in ONE.UF, BOG and other data resources, including:

• Producing reports using statistical, database and other software systems
• Analyzing student and other information
• Designing, administering, managing and maintaining web-based applications regarding data requests
• Contributing to the development and maintenance of the Student Flow system
• Reporting graduation and retention rates for state and federal agencies

• Managing the effort certification process for units
• Creating of files to support major applications for reporting the Instruction and Research File and Expenditure Analysis to the Board of Governors
• Planning, developing and maintaining computer programs to support the Revenue Cube
• Creating reports, tables and graphs summarizing data concerning faculty and employee characteristics, salaries, diversity, and other attributes
• Developing instruments, tools and strategies for collecting data in support of ad hoc requests for clients

Chris Gaynor
Administrative Specialist III
PO Box 113115 (355 Tigert Hall)
Gainesville, FL  32611-3115
Phone: 352-392-0456
Email:  scgaynor@ufl.edu 

Responsible for providing support for data administration with respect to the Board of Governors data management and other reporting systems.  Other duties include:

• Receiving, reviewing and distributing all data requests for assignment
• Assuring data requests are completed by established deadline or in a timely manner
• Maintaining a tracking system and historical log of all data requests
• Assisting with updating, maintaining and distributing University’s Common Data Set for response to national surveys
• Processing travel, purchases, property accounting and human resources functions

Ombuds

Ron Anderson
University Ombuds

Becky Gilreath
Administrative Support Assistant II
Email: rgilreath@ufl.edu

PO Box 113155 (31 Tigert Hall)
Gainesville, FL 32611-3155
Phone: 352-392-1308

The Ombuds assists students within the university community in solving problems and conflicts. The Ombuds listens, discusses issues, answer questions, interprets policies, provides information and referrals and help develop options for problem resolution. The Ombuds serves as an advocate for fairness for University of Florida students.

The Ombuds discusses concerns confidentially, which typically involve:

• academics
• admissions
• judicial concerns
• discrimination
• cultural conflicts
• instructor/student misunderstanding
• grade appeal
• financial concerns
• housing
• testing procedures
• roommate concerns
• unethical behavior
• fear of retaliation

Contact us if:

• you are unsure with whom to speak, or what options are available
• you feel that you have been unfairly or inequitably treated as a member of the university community
• you feel that a university policy, procedure or regulation has been applied unfairly or in error, or is itself unfair.
• you have a problem that requires someone to help negotiate a solution, or to facilitate you communication with faculty, staff, or others.
• you have a complaint about an office or service.
• you want to discuss a sensitive issue in confidence.

Provost's Office

Rebecca Holt
Executive Assistant 
PO Box 113175 (235 Tigert Hall) Gainesville, FL 32611-3175
352-392-2404
Email: bholt@ufl.edu

• Assists the Provost with managing the daily operations/activities, appointments and travel.
• Serves as liaison to the UF Board of Trustees Committees on Academic, Faculty and Student Success, Public Relations and Strategic Communications, ensuring agendas and supplemental information are provided to the trustees as well as assisting individual trustees with additional information as requested.
• Also serves as liaison to the Vice Presidents, College Deans and other areas on and off-campus.
• Works with Faculty Senate administrative assistant on new degree proposals to ensure the degree has all the approvals needed for implementation.
• Responsible for notifying the Board of Governors Office of new degree programs, degree program terminations, or degree program name changes to be placed into the state’s inventory.
• Also responsible for notifying the Board of Governors when new centers or institutes are created or changes are made to current centers and/or institutes.
• Responsible for management of secretarial/administrative support staff within the Office of the Provost.

Vacant
Administrative Specialist I
PO Box 113175 (235 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-2404
Email: 

• Serves as backup receptionist for the office
• Serves as the first point of contact for the Office of the Provost, managing incoming calls and visitors.
• Provides secretarial support to the executive assistant compiling and verifying various information, preparation and distribution of various correspondences
• Produces the certificate participation documents.
• Cross-trains with other staff within the office to assist with various projects.
• Assists with travel related activities.
• Assists with analyzing office operations in terms of equipment and materials needed and is the key operator for office machines, copier, fax, etc.
• Makes recommendations and handles ordering of office supplies and equipment as appropriate.
• Schedules reservations for the conference room.
• Assists in organizing office events and various receptions
• Processes incoming correspondence for the Provost.

Student Life

Dr. Heather White
Vice President for Student Life
PO Box 113250 (155 Tigert Hall)
Gainesville, FL 32611
Phone: 352-392-1265
Email: hbwhite@ufl.edu

• Career Connections Center
• Center for Leadership and Service
• Counseling and Wellness Center
• Dean of Students Office
  • Care Area/UMatter, We Care
  • Collegiate Veterans Success Center
  • Disability Resource Center
  • New Student and Family Programs
  • Student Conduct and Conflict Resolution
• First Generation Support Services
• Gatorwell Health Promotion Services
• Housing and Residence Education
• J. Wayne Reitz Union
• Machen Florida Opportunity Scholars
• Multicultural and Diversity Affairs
  • Institute of Black Culture
  • Institute of Hispanic-Latino Cultures
  • LGBT Affairs
  • Asian Pacific Islander American Affairs
  • Intercultural Engagement
• Off Campus Life
• Recreational Sports
• Student Activities and Involvement
  • Office of Sorority and Fraternity Affairs
  • Student Government
  • Student Organizations
• Student Legal Services

Teaching and Technology

Email: bharfe@ufl.edu 

• Provides leadership, oversight, and strategic direction in the use of technology in teaching.
• As the chief teaching and technology officer, oversees UF Online, Office of Workforce and Professional Development, Center for Teaching Excellence, Center for Online and Innovation and Production and Operational Services for Self-Funded Programs. 

Kelly Jacoby, Administrative Specialist III 

• Support Offices
  

  Data Analytics

  • Adam Heward, Director

  Personnel and Financial Services

  • Barbara Bennett, Director, Administrative Services

• UF Online
  Dr. Rhiannon Pollard, Interim Director, UF Online
  
  
• Operational Services
  Nico Rose, Assistant Provost and Senior Director
  Dr. Jonathan Orsini, Associate Director
  
  
  • Center for Online Innovation and Production
    Joleen Cannon, Director 
    
    
  • Center for Teaching Excellence
    Dr. Alexandra Bitton-Bailey
    
    
  • Distance Program Services
    Litza Echeverria Rubio, Director 
    
    
  • Office of Professional and Workforce Development
    Andy Campbell, Director

Undergraduate Affairs

• Provide campus-wide leadership for, and oversight of, undergraduate and professional degree programs and student academic support services and serve as an advocate for undergraduate education in support of the university’s mission.
• Promote excellence in teaching and advising, and lead efforts to provide a challenging and engaging learning environment for undergraduate students.
• Initiate innovative undergraduate academic programs that build on the strengths and successes of the university.
• Coordinate, evaluate and enhance the University of Florida’s degree tracking system.
• Serve as the Community College Articulation Officer, maintaining relations with community colleges in the state and ensuring university compliance with state-mandated articulation agreements.  Promote development of partnership programs with Santa Fe College.
• Act as the Academic Affairs liaison to the Faculty Senate in all undergraduate matters, including chairing two joint committees:  the University Curriculum Committee and the General Education Committee.
• Lead on-going outcomes-based assessment of the university’s undergraduate academic programs, including the implementation of Academic Learning Compacts.
• Provide administrative oversight for the UF Honors Program, Center for Pre-collegiate Education and Training, Center for Undergraduate Research, Science for Life Program, Innovation Academy, Office of Academic Support, Ronald E. McNair Scholars Program, ROTC, UF Teach, and in coordination with the Division on Student Affairs, new student programs.

Tobin Shorey
Director, Curriculum Monitoring and Analysis
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-846-2036
Email: tshorey@ufl.edu

• Degree audit monitoring
• Advisor training and support for Universal Tracking and Degree audits
• Coordinate with Academic Assessment Committee, Undergraduate Advising Council, and University Curriculum Committee to ensure that degree audits and academic learning compacts align with catalog policies

Vacant
Assistant Director of Academic Support Services
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-1303
Email: 

Leslie McKenna
Administrative Specialist III
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-846-1761
Email: ledingermckenna@aa.ufl.edu

Coordinates various Undergraduate Affairs Scholarships such as:

• Florida College Transfer Scholarships
• Florida College Transfer Academic Scholarships
• James W. Kynes Scholarship
• Alfred T. Airth Scholarship
• Paul G. and Harriette C. Franklin Merit Scholarship
• Gulf Power Foundation Scholarship
• Arthur K. Woodman Scholarship
• Coordinates and processes travel
• HR oversight for units
• Maintains the budget and processes payments
• Administrative support for the Council of Associate Deans