Provost's Office Staff Areas of Responsibility

Academic and Faculty Affairs

Assessment & Accreditation

Enrollment Management

Institutional Planning and Research

Labor Relations

Ombuds

Provost's Office

Student Life

Teaching and Technology

Undergraduate Affairs

Academic and Faculty Affairs

Chris J. Hass, Ph.D.
Associate Provost for Academic and Faculty Affairs, Professor of Applied Physiology and Kinesiology
PO Box 113175 (238A Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-4792
Email: cjhass@aa.ufl.edu

• Coordinates with departments and colleges, the Graduate School, the Office of Undergraduate Affairs, the Office of Institutional Research, the Florida Board of Governors, the Council of Academic Vice President’s Academic Coordinating Group, and other SUS institutions on academic program development, changes, suspensions, and closures
• Oversees, reviews, and submits college responses to Florida Board of Governors program review cycle
• Works with the Office of Student Affairs and the Office of Undergraduate Affairs to develop and implement policies and procedures related to student coursework and faculty teaching responsibilities
• Coordinates with the Office of Human Resource Services on faculty benefits, personnel issues, the faculty pay plan, and hiring waivers; reviews nepotism agreements and manages administrator evaluations (E&G)
• Manages the faculty grievance process (out-of-unit); consults with University Ombuds regarding faculty/student conflicts
• Manages the University’s promotion and tenure process
• Provost’s Office liaison to Faculty Senate (Academic Policy Council, Welfare Council, Constitution Committee)
• Oversees faculty development programs (leadership, awards, etc.)

Ms. Kim Bagley
Administrative Specialist III
PO Box 113175 (235 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-4792
Email:  k.bagley@ufl.edu 

• Academic Administrators Leadership Seminar Series (AALS)
• Academy of Distinguished Teaching Scholars,  (ADTS)
• Academic Leadership Development Program (ALDP)
• Dual Career Academic Hire Funding Agreements
• Waivers Workshop
• Administrators Waivers Workshop
• Faculty Enhancement Opportunity Awards (FEOs)
• Higher Education Resource Awards, liaison for UF (HERS)
• The Institute for Academic Leadership workshop,  liaison for UF (IAL)
• Nepotism Guidelines (.pdf)
• Faculty Grievances (out of unit)
• Administrative Evaluations (Academic Vice President direct reports)
• Promotion and Tenure Workshops & Academic Personnel Board meetings
• Distinguished Professors Program (liaison)
• Search Committee Tutorial
• Web site content/updates (for academic and faculty matters – Faculty Handbook, Chairs/Directors Handbook )
• Sabbaticals
• Tuition Exchange Program (TEP)
• Faculty Awards
  • SEC Faculty Achievement Award
  • Excellence Award for Assistant Professors
  • Teacher/Scholar of the Year Award
  • SEC Visiting Travel Grant Award

Lily Lewis, Ph.D.
Director of the Office of Postdoctoral Affairs and Academic Communications
PO Box 113175 (235 Tigert Hall)
Gainesville, FL  32611-3175
Phone: 352-273-4357
Email: lilyrlewis@ufl.edu 

• Office of Postdoctoral Affairs
• Faculty Update Newsletter & Postdoc Update Newsletter
• Textbook Adoption
• Provost's Office Websites
• Social Media Account Approval for Academic Affairs

Assessment & Accreditation

• Responsible for establishing, maintaining, and refining the university’s institutional effectiveness and assessment processes
• Provide institutional support for all units for the development of goals, outcomes, and their assessment and reporting
• Coordinate with program faculty, colleges, vice presidential, and senior vice presidential units to ensure compliance with university guidelines for academic assessment and institutional effectiveness processes, procedures, and practices
• Review, approve, and manage Academic Assessment Plans and Effectiveness Documentation Plans for all institutional units
• Manage annual goal and student learning outcome data collection for all units, and ensures data reports align with assessment and effectiveness documentation plans
• Maintain communication with the university community regarding accreditation, assessment, and institutional effectiveness matters
• Chair the Academic Assessment Committee

Enrollment Management, Division of

Mary G. Parker, Ph.D.
Vice President for Enrollment Management and Associate Provost
PO Box 114000 (216 Criser Hall)
Gainesville, FL  32611-4000
352-294-0964
maryparker@ufl.edu

http://www.enrollmentmanagement.ufl.edu/

Provide vision, leadership and strategic direction in the development and attainment of enrollment priorities.  As the chief enrollment officer, oversees the Office of Admissions, the Office of Student Financial Affairs and the Office of the University Registrar.

The Office of Admissions develops and implements outreach, application and selection processes to build a vigorous learning community that supports the university’s mission and values.

• Manage the freshman application and review process.
• Manage the undergraduate outreach and recruitment process.
• Oversee evaluation of international applicants at all levels
• Coordinate merit scholarships for freshmen.
• Oversee the Welcome Center which provide information for prospective students and families including campus tours
• Coordinate activities of the Admissions Appeals Committee
• Liaison to high school and community college counselors
• Jointly oversee initial certification and ongoing eligibility of student athlete
• Manage the applications review process.
• Evaluate transfer student eligibility for admission and transfer course equivalencies.
• Evaluate graduate applications for initial eligibility and forward to departments for final admissions decisions
• Determine residency status for new students
• Collaborate with the Office of Institutional Research and Planning on preparing reports on admission data for outside agencies including Board of Governors
• Oversee technology needs for the Office of Admissions
• Jointly oversee initial certification and ongoing eligibility of student athletes

The mission of the Office for Student Financial Affairs is to enhance recruitment and retention of students through research and support of financial aid programs while assisting parents and students in planning for and meeting higher education expenses.

• Administer federal, state and institutional student financial aid
• Administer student financial aid loan programs offered through the federal government (Federal Direct Loan Program) as well as other loan programs available at UF
• Assist enrolled students seeking on-campus employment
• Provide financial literacy workshops for students and families
• Provide guidance to students on options for meeting higher education expenses.

UF Online Enrollment Management OneStop Center

• Coordinate UF Online application and review process
• Assist academic departments with enrollment management issues for UF Online programs
• Assist students enrolled in UF Online programs with admission, registration and financial aid issues
• Coordinate recruitment and student support activities with UF Online on and off-campus partners
• Oversee transfer credit evaluation for UF Online applicants

Enrollment Management Publications

• Develop and update Enrollment Management website
• Design recruitment publications
• Coordination publication of printed materials
• Generate electronic templates for publications and email message

The Office of the University Registrar provides responsive, considerate and knowledgeable service, ensures adherence to academic policy, creates and safeguards academic records, collects and analyzes critical data and promotes collaborative, informed enrollment management decisions.

• Facilitate registration for academic courses
• Generate and maintain the schedule of courses
• Publish academic calendars
• Enforce academic deadlines and regulations
• Facilitates room scheduling for courses and events
• Collect and store student academic records, including grades, transcripts, degree and enrollment certification
• Facilitate requests for waiver of a university regulation or deadline
• Serves as the liaison for veteran’s educational benefit administration         
• Determines residency status for currently-enrolled students
• Grant appropriate access to student information system
• Facilitate training on and enforcement of federal and state privacy laws
• Oversee the Office of the University Registrar and the Enrollment Management Business Services Center
• Work closely with faculty, staff and administrators on academic policy development and enforcement
• Oversee technology needs for the Division of Enrollment Management

The Enrollment Management Business Services Office coordinates and consolidates talent, financial security, audit, statutory, and regulatory management function at the Division level.

• Supports and advises unit and division leadership regarding talent management, organizational design and statutory, regulatory, and legal issues
• Assesses, recommends and implements division level onboarding procedures, consistent protocols for performance evaluations, compensation analyses, professional development and training
• Assists units with employee relations issues
• Coordinates and processes all HR and fiscal transactions
• Oversees and coordinates budgetary support including assessment, forecasting, management and operation
• Coordinates Division security management both internally within the Division and externally for campus units requiring access to Division data
• Oversees and manages FERPA compliance and response to subpoenas and other records requests

Institutional Planning and Research

Cathy Lebo, Ph.D.
Assistant Provost and Director of the Office of Institutional Planning and Research
PO Box 113115 (355 Tigert Hall)
Gainesville, FL  32611-3115
Phone:  352-392-0456
Email:  clebo@aa.ufl.edu 

Overall responsibility for the Office of Institutional Planning and Research which provides coordination and execution of UF external  reporting;  assurance of data quality for reporting;  design of new data report capabilities; and other analyses , projections and simulations in support of UF planning, management and operations.  Additional leadership roles include:

• University of Florida Data Administrator for Board of Governors
• IPEDS Keyholder for federal reporting
• UF Liaison for AAU Data Exchange
• Academic Analytics UF Data Liaison
• UF performance metrics and state/national rankings

Responsible for design, collection, interpretation, analysis and dissemination of data about all aspects of the University of Florida as well as comparative state and national data.   Additional duties include:

• Responding to and analyzing results of University-wide surveys including SERU
• Administration and analysis of ad hoc surveys of UF students
• Human resource data collection, analysis and modeling
• Analysis and modeling to support UF policy decisions
• Actively participating in AAUDE activities and coordinating preparation of data for AAUDE reports

Michael Lucas
Data Management Analyst III
PO Box 113115 (355 Tigert Hall)
Gainesville, FL  32611-3115
Phone: 352-392-0456
Email: mlucas@aa.ufl.edu

Responsible for technical analysis of student information resident in ONE.UF, BOG and other data resources, including:

• Producing reports using statistical, database and other software systems
• Analyzing student and other information
• Designing, administering, managing and maintaining web-based applications regarding data requests
• Contributing to the development and maintenance of the Student Flow system
• Reporting graduation and retention rates for state and federal agencies

• Managing the effort certification process for units
• Creating of files to support major applications for reporting the Instruction and Research File and Expenditure Analysis to the Board of Governors
• Planning, developing and maintaining computer programs to support the Revenue  Cube
• Creating reports, tables and graphs summarizing data concerning faculty and employee characteristics, salaries, diversity, and other attributes
• Developing instruments, tools and strategies for collecting data in support of ad hoc requests for clients

Chris Gaynor
Administrative Specialist III
PO Box 113115 (355 Tigert Hall)
Gainesville, FL  32611-3115
Phone: 352-392-0456
Email:  scgaynor@ufl.edu 

Responsible for providing support for data administration with respect to the Board of Governors data management and other reporting systems.  Other duties include:

• Receiving, reviewing and distributing all data requests for assignment
• Assuring data requests are completed by established deadline or in a timely manner
• Maintaining a tracking system and historical log of all data requests
• Assisting with updating, maintaining and distributing University’s Common Data Set for response to national surveys
• Processing travel, purchases, property accounting and human resources functions

Labor Relations

Patrick Keegan
Assistant Provost and Chief Bargainer
PO Box 113175 (324 Tigert Hall) Gainesville, FL 32611-3175

Email: pkeegan@ufl.edu

• Chief Negotiator with both faculty and graduate assistant unions
• Coordinates relationships with both unions
• Coordinates grievances and arbitrations for both unions

Ombuds

Ron Anderson
University Ombuds

Donelle Phillips
Administrative Support Assistant II

PO Box 113155 (31 Tigert Hall)
Gainesville, FL 32611-3155
Phone: 352-392-1308
Email: phillipsdonelle@aa.ufl.edu 

The Ombuds assists students within the university community in solving problems and conflicts. The Ombuds listens, discusses issues, answers questions, interprets policies, provides information and referrals and help develop options for problem resolution. The Ombuds serves as an advocate for fairness for University of Florida students.

The Ombuds discusses concerns confidentially, which typically involve:

• academics
• admissions
• judicial concerns
• discrimination
• cultural conflicts
• instructor/student misunderstanding
• grade appeal
• financial concerns
• housing
• testing procedures
• roommate concerns
• unethical behavior
• fear of retaliation

Contact us if:

• you are unsure with whom to speak, or what options are available
• you feel that you have been unfairly or inequitably treated as a member of the university community
• you feel that a university policy, procedure or regulation has been applied unfairly or in error, or is itself unfair.
• you have a problem that requires someone to help negotiate a solution, or to facilitate you communication with faculty, staff, or others.
• you have a complaint about an office or service.
• you want to discuss a sensitive issue in confidence.

Provost's Office

Rebecca Holt
Executive Assistant reporting directly to Dr. Joseph Glover, Provost and Senior Vice President for Academic Affairs
PO Box 113175 (235 Tigert Hall) Gainesville, FL 32611-3175
352-392-2404
Email: bholt@ufl.edu

• Assists the Provost with managing the daily operations/activities, appointments and travel.
• Serves as liaison to the UF Board of Trustees Committees on Educational Policy and Strategy and Strategic Initiatives, ensuring agendas and supplemental information are provided to the trustees as well as assisting individual trustees with additional information as requested.
• Also serves as liaison to the Vice Presidents, College Deans and other areas on and off-campus.
• Works with Faculty Senate administrative assistant on new degree proposals to ensure the degree has all the approvals needed for implementation.
• Responsible for notifying the Board of Governors Office of new degree programs, degree program terminations, or degree program name changes to be placed into the state’s inventory.
• Also responsible for notifying the Board of Governors when new centers or institutes are created or changes are made to current centers and/or institutes.
• Responsible for management of secretarial/administrative support staff within the Office of the Provost.

Catherine Jaroch
Administrative Support Assistant III
PO Box 113175 (235 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-2404
Email: cwahl07@ufl.edu

• Serves as backup reception for the office
• Provides administrative support to the Director, Institutional Assessment, in preparing correspondence, scheduling meetings and taking minutes at meetings.
• Provides administrative support to the Assistant Provost and Director by maintaining the record on degree program additions, modifications, terminations and their current status in the approval/notification system.
• Provides administrative support to the Associate Provost for External Faculty Honors and Awards by maintaining the faculty awards database in SalesForce by researching the various institution websites and update the database with the appropriate information.
• Provides administrative support to the Assistant Provost and Chief Bargainer by receiving and maintaining the grievances regarding violations of the collective bargaining agreement.  Schedules and attends collective bargaining sessions for the United Faculty of Florida and the Graduate Assistants United, takes minutes and/or records the sessions.

Penny Fultz
Administrative Support Assistant II
PO Box 113175 (235 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-2404
Email: fultz@ufl.edu

• Serves as the first point of contact for the Office of the Provost, managing incoming calls and visitors.
• Provides secretarial support to the executive assistant compiling and verifying various information, preparation and distribution of various correspondences, compilation of spreadsheets and gathering of various data in conjunction with University Committees, Boards and Councils.
• Produces the certificate participation documents.
• Cross-trains with other staff within the office to assist with various projects.
• Assists with travel related activities.
• Assists with analyzing office operations in terms of equipment and materials needed and is the key operator for office machines, copier, fax, etc.
• Makes recommendations and handles ordering of office supplies and equipment as appropriate.
• Schedules reservations for the conference room.
• Assists in organizing office events and various receptions
• Processes incoming correspondence for the Provost.

Student Life

Dr. Heather White
Vice President for Student Life
PO Box 113250 (155 Tigert Hall)
Gainesville, FL 32611
Phone: 352-392-1265
Email: hbwhite@ufl.edu

• Career Connections Center
• Center for Leadership and Service
• Counseling and Wellness Center
• Dean of Students Office
  • Care Area/UMatter, We Care
  • Collegiate Veterans Success Center
  • Disability Resource Center
  • New Student and Family Programs
  • Student Conduct and Conflict Resolution
• First Generation Support Services
• Gatorwell Health Promotion Services
• Housing and Residence Education
• J. Wayne Reitz Union
• Machen Florida Opportunity Scholars
• Multicultural and Diversity Affairs
  • Institute of Black Culture
  • Institute of Hispanic-Latino Cultures
  • LGBT Affairs
  • Asian Pacific Islander American Affairs
  • Intercultural Engagement
• Off Campus Life
• Recreational Sports
• Student Activities and Involvement
  • Office of Sorority and Fraternity Affairs
  • Student Government
  • Student Organizations
• Student Legal Services

Teaching and Technology

Email: amccollough@aa.ufl.edu

• Provides leadership, oversight, and strategic direction in the use of technology in teaching.
• As the chief teaching and technology officer, oversees UF Online, Distance and Continuing Education, the Office of Faculty Development and Teaching Excellence, and the Center for Online and Innovation and Production. 

Kelly Jacoby, Administrative Specialist III 

UF Online

Dr. Evangeline Cummings, Senior Assistant Provost and Director of UF Online

Distance Program Services

Dr. Jonathan Orsini, Director

Center for Teaching Excellence

Dr. Alexandra Bitton-Bailey Director

Center for Online Innovation & Production

Joleen Cannon, Director

Finance/HR Office

Barbara Bennett, Director, Finance

Undergraduate Affairs

Dr. Angela Lindner
Associate Provost for Undergraduate Affairs
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-846-1761
Email: alindner@ufl.edu

• Provide campus-wide leadership for, and oversight of, undergraduate and professional degree programs and student academic support services and serve as an advocate for undergraduate education in support of the university’s mission.
• Promote excellence in teaching and advising, and lead efforts to provide a challenging and engaging learning environment for undergraduate students.
• Initiate innovative undergraduate academic programs that build on the strengths and successes of the university.
• Coordinate, evaluate and enhance the University of Florida’s degree tracking system.
• Serve as the Community College Articulation Officer, maintaining relations with community colleges in the state and ensuring university compliance with state-mandated articulation agreements.  Promote development of partnership programs with Santa Fe College.
• Act as the Academic Affairs liaison to the Faculty Senate in all undergraduate matters, including chairing two joint committees:  the University Curriculum Committee and the General Education Committee.
• Lead on-going outcomes-based assessment of the university’s undergraduate academic programs, including the implementation of Academic Learning Compacts.
• Provide administrative oversight for the UF Honors Program, Center for Pre-collegiate Education and Training, Center for Undergraduate Research, Science for Life Program, Innovation Academy, Office of Academic Support, Ronald E. McNair Scholars Program, ROTC, UF Teach, and in coordination with the Division on Student Affairs, new student programs.

Tobin Shorey
Director, Curriculum Monitoring and Analysis
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-846-2036
Email: tshorey@ufl.edu

• Degree audit monitoring
• Advisor training and support for Universal Tracking and Degree audits
• Coordinate with Academic Assessment Committee, Undergraduate Advising Council, and University Curriculum Committee to ensure that degree audits and academic learning compacts align with catalog policies

Casey Griffith
Assistant Director of Academic Support Services
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-392-1303
Email: cgriffith@aa.ufl.edu

Leslie McKenna
Administrative Specialist III, Office of Undergraduate Affairs
PO Box 113175 (238 Tigert Hall)
Gainesville, FL 32611-3175
Phone: 352-846-1761
Email: ledingermckenna@aa.ufl.edu

Coordinates various Undergraduate Affairs Scholarships such as:

• Florida College Transfer Scholarships
• Florida College Transfer Academic Scholarships
• James W. Kynes Scholarship
• Alfred T. Airth Scholarship
• Paul G. and Harriette C. Franklin Merit Scholarship
• Gulf Power Foundation Scholarship
• Arthur K. Woodman Scholarship
• Coordinates and processes travel
• HR oversight for units
• Maintains the budget and processes payments
• Administrative support for the Council of Associate Deans